Privacy Policy
Privacy Policy
Last update: January 19, 2026
Company: Apana.ai
Registered in: France
Contact: contact@apana.ai
1. Data Controller
The data controller is Apana.ai, based in France. You can contact us at: contact@apana.ai.
2. What Data We Collect
We collect the information you provide when you fill out a form on our website (such as registering for a webinar, requesting a demo, or contacting us).
Depending on the form, this may include:
First name and last name
Email address
Phone number
Company name
Any other information you choose to provide
We only collect data that is relevant and necessary for the stated purpose.
3. Why We Collect Your Data
We use your personal data for the following purposes:
To respond to your request (e.g. webinar registration, demo request, contact form submission)
To manage and organize events you register for
To communicate with you regarding the requested service
To send you marketing communications, where permitted by law
Legal basis for processing
When you register for a webinar or submit a request, the legal basis is the performance of pre-contractual or contractual measures at your request (Article 6(1)(b) GDPR).
For marketing communications, the legal basis is your consent (Article 6(1)(a) GDPR), where required, or our legitimate interest in communicating with professionals in a B2B context (Article 6(1)(f) GDPR), where applicable.
We do not sell or share your personal data with third parties for commercial purposes.
4. Data Storage and Tools
Emails collected via the contact form are stored securely in Google Sheets, accessible only by the Apana.ai team.
5. Data Security
We implement appropriate technical and organizational measures to protect personal data against unauthorized access, loss, or misuse. Access to data is restricted to authorized Apana.ai team members only. Data is stored on secure services provided by reputable providers and transmitted using encrypted connections (HTTPS). We regularly review our security practices to ensure continued protection.
6. Cookies
Our website uses:
Essential cookies required for the site's operation
Analytics cookies (Google Analytics), used only with your consent
You can accept or refuse non-essential cookies when you first visit the site via our cookie banner.
You can manage or update your preferences at any time by clicking on "Cookie Settings" in the website footer.
Learn more in our [Cookie Policy].
7. Your Rights
Under the GDPR, you have the right to:
Access your data
Request correction or deletion
Object to marketing use
Withdraw your consent at any time
To exercise your rights, contact us at: contact@apana.ai
If you believe your personal data has not been handled properly, you have the right to lodge a complaint with the CNIL (www.cnil.fr) or with the data protection authority in your country.
8. Data Retention
We retain your personal data only for as long as necessary to fulfill the purposes for which it was collected.
Data related to contact requests or event registrations is generally retained for up to 12 months after your last interaction with us, unless you request its deletion earlier or a longer retention period is required by law.
Last update: January 19, 2026
Company: Apana.ai
Registered in: France
Contact: contact@apana.ai
1. Data Controller
The data controller is Apana.ai, based in France. You can contact us at: contact@apana.ai.
2. What Data We Collect
We collect the information you provide when you fill out a form on our website (such as registering for a webinar, requesting a demo, or contacting us).
Depending on the form, this may include:
First name and last name
Email address
Phone number
Company name
Any other information you choose to provide
We only collect data that is relevant and necessary for the stated purpose.
3. Why We Collect Your Data
We use your personal data for the following purposes:
To respond to your request (e.g. webinar registration, demo request, contact form submission)
To manage and organize events you register for
To communicate with you regarding the requested service
To send you marketing communications, where permitted by law
Legal basis for processing
When you register for a webinar or submit a request, the legal basis is the performance of pre-contractual or contractual measures at your request (Article 6(1)(b) GDPR).
For marketing communications, the legal basis is your consent (Article 6(1)(a) GDPR), where required, or our legitimate interest in communicating with professionals in a B2B context (Article 6(1)(f) GDPR), where applicable.
We do not sell or share your personal data with third parties for commercial purposes.
4. Data Storage and Tools
Emails collected via the contact form are stored securely in Google Sheets, accessible only by the Apana.ai team.
5. Data Security
We implement appropriate technical and organizational measures to protect personal data against unauthorized access, loss, or misuse. Access to data is restricted to authorized Apana.ai team members only. Data is stored on secure services provided by reputable providers and transmitted using encrypted connections (HTTPS). We regularly review our security practices to ensure continued protection.
6. Cookies
Our website uses:
Essential cookies required for the site's operation
Analytics cookies (Google Analytics), used only with your consent
You can accept or refuse non-essential cookies when you first visit the site via our cookie banner.
You can manage or update your preferences at any time by clicking on "Cookie Settings" in the website footer.
Learn more in our [Cookie Policy].
7. Your Rights
Under the GDPR, you have the right to:
Access your data
Request correction or deletion
Object to marketing use
Withdraw your consent at any time
To exercise your rights, contact us at: contact@apana.ai
If you believe your personal data has not been handled properly, you have the right to lodge a complaint with the CNIL (www.cnil.fr) or with the data protection authority in your country.
8. Data Retention
We retain your personal data only for as long as necessary to fulfill the purposes for which it was collected.
Data related to contact requests or event registrations is generally retained for up to 12 months after your last interaction with us, unless you request its deletion earlier or a longer retention period is required by law.